Common Fire – Privacy Policy

Last updated: July 2026

Introduction

Common Fire is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what information we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information We Collect

We may collect the following information when you contact us or make an enquiry:

* Name

* Email address

* Telephone number

* Event address or venue

* Event date

* Number of guests

* Dietary requirements and allergies

* Payment information (processed securely by our payment provider)

* Any other information you choose to provide.

How We Use Your Information

We use your information to:

* Respond to enquiries

* Prepare quotations

* Confirm bookings

* Plan and deliver your event

* Communicate before and after your event

* Meet legal and accounting obligations

* Improve our services.

We will never sell your personal information to third parties.

Legal Basis for Processing

We process your personal information because:

* it is necessary to fulfil our contract with you;

* you have given consent where required;

* we have a legitimate business interest in responding to enquiries and improving our services;

* we are legally required to retain certain records for tax and accounting purposes.

Data Retention

We only keep personal information for as long as necessary.

Financial records may be retained for up to six years to comply with UK tax and accounting legislation.

Sharing Your Information

We may share information with trusted service providers where necessary, including:

* payment providers;

* accountants;

* website hosting providers;

* IT service providers.

These organisations are required to protect your information appropriately.

Your Rights

Under UK GDPR you have the right to:

* access your personal data;

* request correction of inaccurate information;

* request deletion where appropriate;

* restrict processing;

* object to certain processing;

* request a copy of your personal data.

Security

We take reasonable technical and organisational measures to protect your information from unauthorised access, alteration or disclosure.

Contact

If you have any questions about this Privacy Policy or your personal information, please contact Common Fire using the details on our Contact page.

If you remain dissatisfied, you have the right to complain to the Information Commissioner's Office (ICO).